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Record Retention

Record retention including the Code of Ordinances. 

  • The Clerk is required by state law to maintain an ordinance book, and from time to time a municipality may compile or codify all of its current ordinances and publish that compilation or code.
  • Minutes are recorded to provide an accurate written history of the proceedings of a board, commission, or committee meeting. The Open Meetings Act (OMA) contains the legal requirements for minutes of public body meetings. Minutes must be kept for all meetings and are retained by the Clerk’s Office. Minutes of closed meetings are also recorded and kept by the Clerk.
  • When the Township Board wishes to adopt a resolution, they become part of the permanent record of the municipality retained by the Clerk’s Office.
  • The Clerk’s Office follows Michigan law (MCL 399.5 and 750.491), requiring that all public records be listed on an approved Retention and Disposal Schedule that identifies the minimum amount of time that records must be kept to satisfy administrative, legal, fiscal and historical needs.